SAS are services and programs in higher education institutions that are
concerned with academics support experiences of the students to attain holistic
development of the student (CMO 9 series of 2013)
Student Affairs and Services: It’s Concept
Guided by the Vision/Mission of the Notre Dame University, the office of Student Affairs and Services,
in its effort to develop its clientele to become authentic persons and professionals, addresses three
major concerns: Development, Assistance and Control.
DEVELOPMENT consists of programs and services that help students attain a well balanced personality
through co-curricular and extra co-curricular activities. Efforts toward this information include athletic,
social, cultural, political, and civic activities and all opportunities which are programmed at school and community levels.
ASISSTANCE consists of the specific programs and services programs and services that help students adjust to the challenges
of university life. These services may be in the form of test, guidance, counseling, mediation, and financial assistance
to poor but serving students.
CONTROL as one of the major areas of concern in the students’ life includes supervision over external discipline in order to
ensure responsible behavior of students. Viewed as normative and formative students is hoped to display
Rules and Procedures in Handling Disciplinary Cases
All cases/complaints should be written and be submitted to the OSAS.
The DSA together with the Discipline Officer conduct a preliminary
inquiry upon receipt of a complaint. They shall determine the seriousness
of the act and make appropriate referral to the disciplinary authority.
The DSA with the assistance of the Discipline officer shall render the decision of the case.
In setting disciplinary cases, the DSA may call the attention of the parents or guardians of
the involved parties and hear the case with the presence of the concerned College Deans/s or
duly designated faculty representative. The DSA shall refer the concerned student/s to
the GTC for counseling.
The Student Discipline Board shall process grave offenses committed by students.
The Board forwards its recommendation to the University President through the DSA for
Policy on Student Organization Activities and Use of Facilities
The DSAS must be informed of in-campus and off-campus activities through an Activity Approval Form to be filed at the OSAS.
The On-campus must be filed at least three days while the off-campus at least 7 days before the date of the activity.
Approval of the Logistics, ICT, and others (e.g. ETD,) is needed for use of University facilities.
The following activities by an organization require adherence to the following stipulations:
Field Trip/Educational Trips/Night-Outs/Excursions/Picnics. The following must be complied with:
Duly-filled –out Activity Approval Form
List of Participants
Notarized Parent’s Consent of each Participant
Presence of Faculty Adviser
Medical, dental clearance, Psychological test.
Insurance and other documents as may be required as mandated by the CHED
A fieldtrip is an out-of-class or off-campus activity generally used to reinforce class learning.
It may also serve to supplement instruction.
A fieldtrip is mainly a curriculum/academic-related, and not a social activity.
A fieldtrip is only allowed for:
A class when it is a course requirement or a strategy/activity pre-determined ore specified in the course syllabus.
Individual students, if they are majoring in a given discipline and if they belong to as academic organization.
In the choice of the site of the fieldtrip, consideration should be given to:
Knowledge or experience it can provide in the attainment of the purpose of the field trip.
Its proximity to the city
the expenses to be incurred
the risk the participants may be exposed to
Short field trips (requiring a day or less) to offices. Factories, plants etc., not operating on holidays may be held on regular class days.
Explicitly spelled out in the course syllabus, as it qualifies the trip’s academic contribution to the course learning and reflected in the
student’s assessment for the course, as prescribed in the syllabus. The faculty in charge shall submit a field trip report to the Dean within
one week upon return from the trip. Such long field trip shall require approval from the Dean within two (2) weeks before the trip.
By virtue of Republic Act No.8049 better known as the Anti-Hazing Policy passed by the senate and the House of Representatives on Junes 2, 1995
and finally approved by the then President Fidel V. Ramos on June 7, 1995, as well as, the Resolution No. 1108, Series of 1996, of the Sangguniang
Panlungsod of the City of Cotabato: urging all Fraternities and Sororities in the City of Cotabato to forbid hazing, Notre Dame University hereby
promulgates certain provisions for all recognized Fraternities and Sororities in campus to comply and strictly adhere to the following;
No form of hazing prohibited by R.A. No. 8049 shall be allowed during the conduct of initiation.
All initiation/acceptance rites and similar activities must be done inside the NDU campus
with the presence of at least two (2) Faculty Advisers of the Fraternity or Sorority.
A written request must be submitted for approval to the OSAS seven (7) days prior
to the conduct of the activity. Such written notice must be accompanied by the following documents:
List of Officers/Members who will facilitate the activity
List of Recruits/Pledgees/Applicants who shall undergo the activity
Copy of the proceedings of the activity
Parents’ consent forms of the Recruits/Pledgees/Applicants
Medical Certificates of the Recruits/Pledgees/Applicants issued by the University Physician
Initiation period shall not exceed three (3) days and no initiation should be done beyond 4:00 p.m.
No pledge of any fraternity/sorority shall be subjected to activities, which are in violation
of any University policy, activities contrary to law, public order, and common sense and decency.
General Guidelines for Posting
All materials for posting must state the identity of the sponsoring organization
All materials posted must have the approval of the OSAS
No posting is allowed on walls, trees or any part of the building. Materials must be posted on bulletin boards
Only adhesive tape shall be used for posting
Notice of invitations for seminars, workshops, concerts, plays and the like may be posted two weeks before the
activity but must be removed a day after the scheduled activity
Removal of posters shall be the responsibility of the sponsoring organization
Non – compliance with the guidelines shall mean demerit for the organization. The demerit shall be considered
in the granting or recognition/accreditation.
Projects and Donations
Any organization wishing to undertake any project such as donation of equipment or installation of any physical
structure inside or outside the campus must seek first the approval of the University Administration through the DSAS.